Part One Of A Two Part Series
Recently, I’ve been hearing a fair amount of buzz amongst nonprofits about wanting Google products to act as a “file server” for their organization. Google Docs and Sites can allow for storage and access by all different computers, providing a lot of similar functionality as nonprofits rely on from "file servers”. Children’s Radio Foundation and Grassroot Soccer have used Google Docs and Sites in two very different ways to provide document hosting and sharing across their organization.The Children’s Radio Foundation (CRF) is a nonprofit based in Cape Town, South Africa that focuses on using the rich subtext of radio media to give young people a voice, and empower them to contribute to individual and social change.collections , which allows him to label related files and group them into folders that can then be shared with others across the organization.Advanced Sharing Options : With collection’s advanced sharing options , Tom can choose who can view, comment and edit the various collections.Multiple Collections : Tom can create multiple collections, each representing a key part of the organization (eg. Legal information, Board information, etc.), and program-related collections named by the country where the program exists. Multiple file types : Collections can include files of all types including PDF’s, spreadsheets, and text documents. Direct upload or Convert to Google Docs : When uploading docs to collections, Tom most frequently uploads text documents and spreadsheets and then converts them into Google Docs , allowing employees the ability to edit and collaborate on these docs online, upon upload. However, at times, Tom would prefer to upload them in the original PDF format, without conversion to the Google Doc equivalent, making sure he is holding the integrity of the document. Advanced Sharing Options offered by collections. Tom would share the collections and give people across the organization access, assigning them privileges that made sense for their job role. For example, he would give his admin view access to several of the collections, whereas he would give the other directors edit access to the collection. Everyone could edit or view collections shared with them by going into their Google Docs account and looking in the left hand column under “Collections Shared with me.”Google Discussion Forum .Posted by Carolyn Wendell, Consumer Operations Team
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